Society for Marketing Professional Services Austin

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Proposal Coordinator

Aguirre & Fields
Austin, Texas


The responsibilities for this role will include coordination on proposal efforts as assigned, create and maintain project write-ups, personnel resumes, data documentation/tracking; assist A&F personnel in becoming TxDOT pre-certified; organize and maintain the Marketing and Business Development network folders; complete forms for public and private entities; and schedule reviews and debriefs on submitted solicitations. The Proposal Coordinator will work both independently and with a team. This position has opportunity for growth. Minimum travel may be required.


  • Coordinate and produce proposals, Statements of Qualifications (SOQs), introductory packages, interview presentations, and general correspondence.
  • Research and monitor web sites for Request for Proposals (RFPs).
  • Create a schedule to keep TxDOT Precertifications up to date, including new employees and current employees on a rotational basis.
  • Keep standard forms updated with agencies that use them (SF 330).
  • Assist with yearly A&F Calendar.
  • Support and maintain the morale, welfare, professional development, training and work-life balance of all assigned staff utilizing the Company’s Character Qualities.
  • Comply with all Company policies, procedures, practices, and rules.
  • Serve as an example of proper conduct per Company Character Qualities.
  • Assume other duties as directed by the Proposal Manager or Director of Marketing.


  • Bachelor of Science degree, preferably in English, Journalism, Technical Writing, or other related fields, or combination of education and relevant experience is preferred.
  • Minimum 2 years of proposal experience in the transportation and civil engineering and/or construction management/inspection industry.
  • Grammar and editing skills
  • Time management, multi-tasking, organization, and prioritization skills
  • Proficient in the use of MS Word, MS PowerPoint, and Adobe InDesign

Please email Thea.Justen[at]aguirre-fields[dot]com for more information.