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Marketing Coordinator

Freese and Nichols
Austin, TX

Freese and Nichols, named the No. 1 Medium Company to Work For in Texas by Fortune magazine, is looking for a marketing coordinator in Austin to support our sales efforts. This person will be responsible for the development and production of high-profile proposals, qualifications and presentations. This role also includes coordination and creation of shortlist interview materials, updates of marketing information in our database, and maintenance of other marketing materials. Apply online:

Primary Responsibilities

Proposal Strategy, Process, Development and Production

  • Collaborate with Sales on pursuit, SOQ and proposal strategies and win themes
  • Review requests and lead kickoff meeting and subsequent status calls
  • Work with technical SMEs to craft appropriate content
  • Manage the development and production of compliant SOQ and proposals (RFP’s, RFI’s, RFQ’s, LOI’s etc.) in a deadline-intensive, fast-paced environment; includes developing visually attractive submittals that graphically communicate key points
  • Perform research, provide editing and manage review schedule of submittal documents
  • Coordinate with subcontractors
  • Coordinate printing, final delivery and archiving of submittals
  • Work with Sales to conduct client debriefs

Shortlist/Interview Strategy and Preparation

  • Collaborate with Sales on client presentation/interview strategy
  • Create client presentation/interview digital materials
  • Create printed leave-behinds and other presentation materials
  • Help prepare interview teams for client presentations

General Marketing

  • Help to create project descriptions and resumes by interviewing project personnel and reviewing existing documentation; perform other writing and editing assignments as needed
  • Assist fellow Marketing Coordinators by performing quality control checks, providing style and grammar edits and verifying data provided in proposals
  • Provide updates and corrections to the marketing database (Cosential) for information used in proposals and other marketing materials
  • Assist business development efforts with competitor analysis, selection panel profiling, collecting and reviewing the competition’s past proposals, conducting web research, etc.
  • Research leads generated from sales & business development efforts
  • Help coordinate the logistics for professional conferences including exhibit booth materials

Qualifications / Requirements

  • Bachelor's degree in Marketing, Communications, Journalism, English or related area and a minimum of 2 years’ experience managing proposals
  • Superior written (grammar) communication skills including writing, proofing and editing
  • Strong graphic and document layout and design skills
  • Excellent organizational skills, diligent with time management, detail-oriented and able to solve problems creatively
  • Ability to coordinate and manage multiple project deadlines simultaneously
  • Ability to lead meetings and diplomatically express ideas and opinions to both individuals and groups
  • Strong team ethic
  • Learns quickly with a desire for continued learning and personal development
    Computer Skills
  • Expert in Adobe InDesign, Photoshop and Acrobat
  • Extensive experience in Microsoft Outlook, Word, Excel and PowerPoint
  • Knowledge of Apple Keynote is a plus
  • Knowledge of Illustrator is a plus

Other Requirements

  • Ability to work overtime required
  • Some minimal travel required

About Freese and Nichols
Freese and Nichols, Inc. is a professional consulting firm serving clients across Texas and the southern United States. With continuous improvement and sustainability in mind, Freese and Nichols plans, designs and manages major water and infrastructure projects for a variety of federal and regional clients, as well as local municipalities. In 2017 we ranked #10 in Fortune Magazine’s Top 100 Best Medium Workplaces. We are the first engineering/architecture firm to receive the Malcolm Baldrige National Quality Award. Learn more at

Freese and Nichols is committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because he or she is an individual with a disability, protected veteran or other status protected by federal, state, and local laws.